Fiere Internazionali di Bologna - BolognaFiere S.p.A. (hereinafter also called “BolognaFiere”) and UBM India Pvt. Ltd. (hereinafter also called “UBM”) (hereinafter also called the “Companies” or the “Joint Controllers”) hereby inform you that the personal data voluntarily submitted by you through the website www.cosmoprofindia.com (hereinafter, the “Website”) will be processed in compliance with the current legal provisions governing the protection of personal data and in any event, in accordance with the confidentiality principles followed by the Companies in their operations.
- Categories of processed data
The Companies shall process the following category of data submitted by you: (a) Personal data: first name, family name, date of birth; (b) Contact data: home or professional address and contact details (telephone number, email address); (c) Bank and/or payment details; (d) Data regarding your professional position.
- Purposes of data processing
In relation to the data processing, BolognaFiere and UBM are Joint Controllers under art. 26 of the GDPR. The personal data made available to BolognaFiere and UBM may be used for the following purposes:
a) to comply with the contractual obligations regarding the purchase of the ticket for the event held at the Companies facilities, as well as for administrative and accounting purposes;
b) to comply the legal obligations incumbent upon the Companies;
c) in order to conduct statistical surveys and market research;
d) in order to send information and promotional communications, also of a commercial nature, a well as advertising material, to be delivered by means of the postal service, Internet, telephone, e-mail, MMS, SMS or other distance communication means, regarding Cosmoprof India or any other editions of the same event in subsequent years or other exhibitions in general and the offer of goods and services in connection thereof, by the Companies or by natural or legal persons collaborating with the Companies’ commercial activities, telesales companies, controlling companies, controlled companies and/or other companies subject to common control of BolognaFiere or of UBM (hereinafter, respectively, “BolognaFiere Group” or “UBM Group”). The processing of the data for the purpose sub a) does not require your consent as the processing is necessary for the execution of the contracts of which you are a part or for the adoption of pre-contractual measures adopted upon your request, pursuant to art. 6, c. 1, b) of the GDPR.
The processing of data for the purpose of sub b) does not require your consent as it is necessary to fulfil the legal obligations to which the Data Controller is bound, pursuant to art. 6, c. 1, c) of the GDPR.
The processing of data for the purposes sub c) and d) requires your consent pursuant to art. 6, c. 1, a) of the GDPR.
- Submission of personal data. Consequences for failure to supply data
Provision of personal data for the purposes indicated under points a) and b) of Article 2 above is mandatory. Any refusal to submit and/or the submission of inaccurate and/or incomplete data may have the following consequences:
− our inability to stipulate the contract for the purchase of the ticket for the trade show Event and/or to ensure the regular and timely execution of the contractual obligation and hence, not being allowed access to the above-mentioned Event;
− failure of the personal data processing outcomes to comply with current statutory obligations, including tax requirements.
However, provision of personal data for the purposes indicated under points c) and d) of Article 2 above is optional and the only consequence of failure to submit data shall the Companies’ inability to send you communications regarding the sales of similar services to those purchased, develop statistical reports and carry out research as well as send you promotional and advertising communications.
- Personal data recipients or categories of recipients
The following persons within the Companies may become cognisant of your personal data: Companies’ shareholders, members of the Board of Directors or other administrative bodies, members of the Statutory Board of Auditors, Companies’ personnel, the Data Protection Officer, and in any event, those subjects serving as Data Processors or people in charge of the processing of personal data appointed by the Companies in the exercise of their functions.
Personal data may be communicated to persons providing the Companies with services, including ancillary services, necessary to meet the purposes described in paragraph 2 above, such as, by way of example but not limited to these, parent companies, subsidiaries, associate and/or related companies, persons, bodies and/or companies that manage and/or participate in the management and/or maintenance of the Internet website and the computer and/or IT-enabled tools used by us.
Your personal data may be transferred outside Italy in compliance with statutory norms currently in force, including to non-European Union countries where the Companies have their business interests.
The transfer of personal data to non-EU countries shall be subject to European Commission Adequacy Decisions and shall also be carried out in a manner such as to provide the appropriate guarantees pursuant to Articles 46 or 47 or 49 of the GDPR.
- Period of the processing
Your personal data shall be processed only for the time necessary to achieve the purposes of the processing operation, and the personal data shall be stored for a maximum period of time equal to the statute of limitation of the rights, as applicable from time to time. In the case of processing for marketing purposes, the data shall be stored for a maximum period of 24 months.
- Rights of the data subject
We hereby confirm that you are entitled at any time to exercise the rights regarding your personal data within the limits and in accordance with the conditions indicated in Articles 15-22 of the GDPR.
Should you wish to exercise any of the rights listed below, please contact either:
– BolognaFiere by sending an e-mail to: [firstname.lastname@example.org]; or
– UBM by sending an e-mail to: [email@example.com]
Your request will be answered no later than 30 (thirty) days following receipt of your request.
More specifically, data subjects have the right to: (a) withdraw the consent previously given, without, however, said withdrawal in any way calling into question the lawfulness of any consent-based processing carried out prior to withdrawal; (b) request the Data Controller to have access to, rectify or erase (the so-called “right to be forgotten”) personal data, or to restrict processing of personal data regarding them, or to object to processing; (c) obtain the portability of their data; (d) lodge a complaint with the Personal Data Protection Supervisory Authority in the event they believe their rights have been infringed.
- Data Controller, Data Processor and Data Protection Officer
The Personal Data Controllers are:
– Fiere Internazionali di Bologna - BolognaFiere S.p.A., in the person of its pro tempore President, has its headquarters in Bologna, Italy, Viale della Fiera No. 20.
The updated list of Data Processors is available at BolognaFiere headquarters, or may be requested by email at: [firstname.lastname@example.org].
The Data Protection Officer may be contacted at the following email address: email@example.com.
– UBM India Pvt. Ltd., in the person of its pro tempore President, has its headquarter in Times Square, Unit No.1 & 2, B Wing, 5th Floor, Andheri-Kurla Road, Marol, Andheri (E), Mumbai 400059.
The updated list of Data Processors is available at UBM headquarters or may be requested by email at: firstname.lastname@example.org.